Submit your materials as a presenter

You're presenting at an event and the organizer sent you a link to send them your bio, your slides, or a form. This page explains what you're looking at. It's written for presenters, not organizers.

Your personal link

The link in your email opens straight onto your own page. There's no account to create, no password to choose, and no app to install — the link itself is what lets you in, which is why it's personal to you and worth not forwarding.

Your page lists only the items that organizer needs from you. You won't see other speakers, and it isn't the event program.

Your sessions

The page opens with your profile: your photo, or your initials when you have no photo, then your name, your title and affiliation, and your bio. A long bio shows four lines, then More. The event's name, dates, and logo sit directly under that.

Your sessions lists each session you're presenting. Each session is its own card, in start-time order, and the title is the card heading. A card shows the day and time in the event's timezone (and your local time in parentheses when your browser's timezone differs), the room, the track, and the format when the organizer set one. The description is shown in full, and each paper lists its title, an Abstract label above the abstract, and the authors, with the presenting author in bold. Open in the conference schedule and Full program sit at the bottom-right of the card. Join online appears only when that session has an online link.

The line under each session reads 42 joined · 60 seats · 3 waiting when 42 people have joined a session of 60 seats and 3 are waiting. When the organizer allows names, a second line reads 2 names shown, 1 keep their profile private — how many directory-visible names are in the list, and how many people who joined stay unnamed.

Those names are a grid of small cards: a photo, or initials when there is no photo, then the name, and the title and affiliation on one line. Search with Search by name, school, role, or anything in their profile. It looks through the whole list — name, title, affiliation, and the bio when that person shows a directory profile — not only the cards on screen. Hover a card, or tap it, to open the larger photo, name, title, affiliation, and the full bio. Esc closes it. The grid shows 24 people at a time; Show 24 more reveals the next 24. Sort by affiliation groups the cards by school or organization. If the list was cut off, it says Showing the first 500.

The roster loads when you open the page. It does not update on its own — refresh if you want a later count. Some events hide these cards entirely.

When nobody has joined, the card says Nobody has added this session yet. The names line, the search box, Sort by affiliation, and the grid stay hidden. You can still write a note.

Sessions like yours sits under the roster. It is a grid of cards for other published sessions that share words with this one: the title, the speakers, the day and time in the event's timezone, and the room. When the organizer set a track, the card shows a chip with a color dot and the track name. When they set a format, the card shows that chip too. Only the title links into the conference schedule. When one runs at the same time as one of your sessions, the card says Same time as yours. The heading and the grid are hidden when there is nothing to show.

Sending a note to attendees

Under the roster, Notes to attendees lists notes you have already sent, newest first, each with its date, then Send a note to everyone who joined. The counter reads 0 of 600, and Send stays off until the box has something in it. Everyone who joined gets this as a notification. For one-to-one messages, sign in with the email this link was sent to and use Messages.

The same text appears on the session page for attendees, under From the presenter. This does not send email. If the organizer has turned notes off, the box is not shown.

The link expires after 30 days, or until a week after the event ends, whichever is later

If the organizer sends you a new link — say, along with a reminder — the older one keeps working for 30 days, or until a week after the event ends, whichever is later. You don't have to hunt for the newest email.

If a link has expired you'll see This link isn't available. Nothing is lost; email the event organizer and ask for a fresh one.

What you'll be asked for

Each item is labeled by the organizer, so you'll see their words — "Short bio", "Signed agreement", "Slides". Underneath, the item gives you whatever it needs: a text box for a bio, a date, a link field, a yes/no choice, a list to pick from, or a file picker. Anything the organizer added as guidance appears under the label.

Fill it in and choose Submit.

Uploading a file

Accepted formats are PDF, PowerPoint, Word, and images (PNG or JPEG), up to 250 MB.

If your deck lives somewhere online — Canva, Google Slides, anything with a shareable URL — you don't have to export it. Use …or paste a link instead on the same item and paste the URL. That's also the answer when a file is too big: the page will tell you the size and suggest pasting a link to it.

After you submit, PDFs and images preview in place. PowerPoint and Word files download instead, because browsers can't display them.

Your deck may end up on the agenda

Once the organizer approves a file or a link, they can choose to put it on the event agenda, where attendees open it from the session. What reaches attendees is the organizer's decision, and it takes one of two shapes: some items — a slide deck, usually — are set up to go on the agenda as soon as the organizer approves them, and everything else goes up only if the organizer chooses to share that one submission. Nothing is ever shared before it's approved, and the organizer can take anything down again at any point. Text answers and agreements are never shared. If you'd rather a file stayed between the two of you, say so to the organizer; this page has nowhere to leave a note, so email them.

What the statuses mean

• Not started — nothing sent yet.
• In progress — started, or sent back to you for another go.
• Submitted ✓ — we have it, and the organizer hasn't reviewed it yet. Nothing more is needed from you.
• Ready, shown with Approved ✓ — the organizer accepted it. It locks at that point, so if you need to change something after approval, ask them.
• Waived or N/A — the organizer decided you don't owe this one.

If they'd like something different, you'll see The organizer asked you to resubmit, followed by their reason. The item reopens and the button becomes Resubmit — you can send a new version as many times as you need.

The reminder emails

If an item has a due date, you'll get an email seven days before, two days before, and once if it passes. That's three at most per item, and one email per round listing everything outstanding rather than one per item.

To stop them: submit what's outstanding. An item stops being chased once the organizer approves it or waives it — so if you've already sent everything and another reminder arrives, it means your submission is sitting with the organizer, and the email says as much: "Already sent these? Your organizer may still be reviewing — no action needed."

If a deadline is wrong, or an item doesn't apply to you, contact the event organizer. They can change the date or waive the item, and they're the only ones who can — the "manage notification settings" link in the email footer is for people with accounts on the platform and won't help you here.

Nobody is locked out for being late. The reminders are a nudge, not enforcement.